Sharing GoogleForms Observations and Teacher Feedback

   Several weeks ago, the principals in our cluster got together and did an instructional walk thru in my building. This is the second one we’ve done in our district, the first at our cluster high school. This great talk inspired me to offer my school as the next walk thru site. I’ve always invited open feedback into the instructional practices in my school – this transparency is a great way to make a difference in learning and teaching. I asked the visiting administrators to visit any and every classroom they felt like. Every classroom, even empty ones, has data we can use to provide teachers information that will affect learning. We had a great follow up discussion and shared several points my team acted on immediately but a great discussion to evolve was how we use GoogleForm as a walk thru tool and data collector. We shared our process and tool with the administrators. Since we use iPads for our visits, we shared iPads from our iPad cart. The experience left the administrators wanting to learn how to create their own walk thru tool.

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Sharing and Building

   This past Friday I led a collaborative share session with these administrators and school leaders on creating a GoogleForm for a walk thru tool. Our group consisted of principals, assistant principals, instructional coaches and teachers. This larger group represented the school leaders who play an active part in the instructional monitoring in their building.

   My talk broke down into two parts:

  1. Rationale for walk thrus and using GoogleForms as the tool;
  2. Creating the GoogleForms Walk Thru and installing the component that will enable feedback to be sent to the teachers.

   Collecting and reviewing data on teaching and learning is a critical part of instructional supervision. It has become an integral part of our dialogue, training, and planning process. I’ve written about it here in a previous post. Adding the component for enabling feedback has multiple steps and technical but we led the group through the process. Now everyone in attendance has a fully functioning, walk thru form that can email feedback back to teachers. This is a difference making process for the schools in our district.

   I‘m a firm believer that you get more from sharing and this experience has only validated that. There was a lot of dialogue generated from this visit. One great piece came from Kevin Hasinger @KevinJHasinger, Principal at Long Hill Elementary. Kevin had some great value-add regarding adding metrics to observations to help communicate engagement. That piece, in addition to the other observations made about the tool will help all the schools with their observation efforts.

   This was a great experience for our cluster school leaders. It is a real example of the need for educators to continue to share and connect. I learned information from my PLN and was able to share with school leaders in my cluster and district.

iPads and Google Forms for Classroom Observations – Team Solution

 The Spring Lake Middle Instructional Leadership Team had a great collaborative growth experience with the Cumberland County Schools Curriculum and Instruction Team.

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    The CCS C&I Teams makes regular visits to schools to observe classrooms and give feedback to the principal and/or other personnel. For our visit today, our Executive Director of Secondary Curriculum, John Gibbs, visited with our curriculum specialist in math, social studies, science and literacy. They spent several hours in the building visiting classes, having conversations and ended the day with a group share of plus/deltas. These visits are always positive – at the end we all have a clear direction of the successes and work throughs.

   During our conversation, I learned the C&I team capture walk  through data using a GoogleDrive spreadsheet. They set up multiple fields with specific information they want to collect and later review. All the specialists understand how to manipulate the information, including using colors to highlight certain information for various reasons.

   There is a high degree of synchronicity this week with Google Forms and Walk Thrus/Informal Observations. Earlier this week, after a lot of productive work, I made a post on how to send feedback from a GoogleForm [GoogleForm for Feedback Tool]. Utilizing the features of GoogleDrive is a great way to make sure a team is being data driven and all are going in a good direction.

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   I shared our GoogleForm Walk Through tool with them. We started the talk showing the parallels in both spreadsheets – exact same end results and capabilities of looking at data. We next went into a talk about how the GoogleForm streamlines the process adding the information into the spreadsheet. This process is made altogether easier with the use of our iPads. We shared iPads from one of our Project Carts and paired off with the C&I and did more walk thrus using our tool. We wanted the team to compare the experience with iPads vs laptop and reviewing the data at the end.

   This was a great collaborative session for everyone. We got to share our process and tools with a visiting team and we benefited from their feedback on our walk thru tool. This is value of finding the solution through collaboration.

Google Form as a Walk Thru Tool for Data & Feedback

Our school uses GoogleForms for an informal walk thru observation tool. Since we began using iPads at the beginning of the year, the GoogleForm is great, convenient tool to gather data we use for planning professional development and other needed training.  We’ve recently discussed the need for a good way to get feedback back to the teachers. From prior experience, I know there is no simple solution for this. I discussed with my team some alternative strategies but promised them a solution.

I turned to my PLN for the solution to this new century problem. I need to thank Jayme Linton, @jaymelinton, and Lyn Hilt, @l_hilt, for responding immediately to my request for help. I’ve spoken to Lyn before this and we made little headway. This time, she referred me to a tweeted post from Jayme on this topic. From these sources, I created this instructive presentation with text and screen shots. It starts with some basic instructions on creating a simple form then goes into the directions for creating the email feedback.

The data we collect from this form is a great step. Adding the feedback to it allows us to give teachers time and opportunity to reflect and modify instructional practices.

Hope this helps. I know it will go a long way in our curricular, instructional, and training talks.